In this Privacy Policy the terms, ‘we’ or ‘us’ is Winslows Tax Law Ltd.
Your privacy is important to us and we are committed to keeping your information secure and managing it in accordance with our legal responsibilities under applicable data protection laws. We are registered with the UK Information Commissioner’s Office (ICO) as a data controller under registration number ZA277648.
Please read this Privacy Statement carefully as it contains important information to help you
understand how and why we process any personal information that you give to us.
What Information We Collect
We process personal information which you give us:
What personal information we process
This includes:
Special Categories of Personal Data
Special categories of personal data include information about an individual’s health and other categories of personal information which are closely protected.
We do not generally process such information unless you have voluntarily provided this to us, or it is relevant to the legal service you have asked us to provide you with. For example, where you have advised us of an issue, such as your health, which could mean that you may be classed as a “vulnerable client” i.e. due to your personal circumstances or personal characteristics you are particularly vulnerable to financial detriment. We will process sensitive information where you have provided this information to us and have agreed that we can use this information to deliver products and services to you. Where possible we shall seek to minimise the collection and use of such special categories of personal data.
How we use your Information
We use your information to:
We will process your information in order to meet our contractual obligations to you, where we have a legitimate interest to do so, where we are permitted
by law or to comply with applicable laws and regulation.
PURPOSE | LEGAL BASIS |
Providing a service and internal processing | |
To assess your needs and provide you with suitable products and services |
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To assess your needs and provide you with suitable products and services |
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To assess your needs and provide you with suitable products and services |
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To provide you with any information on the services that you have requested (including marketing material and newsletters) |
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Relationship Management | |
To manage and develop our relationship with you |
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To manage and develop our relationship with you |
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Training and development | |
For training purposes and to improve our service to you |
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Complying with Legal Obligations | |
To prevent, investigate and prosecute crime, fraud and money laundering |
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For auditing purpose |
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If we are obliged to disclose information by reason of any law, regulation or court order |
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Other | |
To transfer information to any entity which may acquire rights in us |
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For any other purpose to which you agree. |
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For any other purpose to which you agree. |
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How we retain your personal information
We will retain your personal information in accordance with applicable laws. We will take reasonable steps to destroy or anonymise personal information we no longer need for the purposes we have set out above.
How we share your information
Where necessary or required we share information with:
These parties may be located in the UK, other countries in the European Economic Area (EEA) or elsewhere in the world. Whenever we or service providers transfer your personal information outside of the EEA, we or they will impose the standard contractual obligations on the recipients of that information to protect your personal information to the standard required in the EEA.
Information Security
We invest appropriate resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and we cannot be held responsible for unauthorised or unintended access that is beyond our control.
Updates
We will keep this Privacy Policy under review and make updates from time to time. Any minor changes to this Privacy Statement will be posted on this page and we will communicate any major changes to you.
Cookies
Our website uses Google Analytics cookies to obtain an overall view of visitor habits and visitor volumes to our Website.
Your Rights
You have the right to request copies of your personal information. If you think any of the personal information we hold about you is inaccurate, you may also request it is corrected or erased. You also have a right, in certain circumstances, to object to our processing of your personal information, to require us to stop processing your personal information and/or to withdraw your agreement to processing based on ‘consent’, but this does not apply where we have other legal justifications to continue processing your data or an overriding legitimate interest.
In relation to all of these rights, please write to us at the address below.
Complaints Process
If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint. You also have the right to complain to the Information Commissioner’s Office – (www.ico.org.uk ).
Contact Us
You can contact us by writing to us at:
Andrew Waddell
Winslows Tax Law Ltd
1 Vicarage Lane, Stratford, London E15 4HF
Telephone queries can be made to 0203 196 5582
In this Privacy Statement the terms, ‘we’ or ‘us’ is Winslows Tax Law Ltd.
Your privacy is important to us, and we are committed to keeping your information secure and managing it in accordance with our legal responsibilities under applicable data protection laws. We are registered with the UK Information Commissioner’s Office (ICO) as a data controller under registration number ZA277648.
This Privacy Statement sets out the basis upon which we will process personal information we collect from you when you apply for a job with us or through your employment with us.
If you are applying for a job and do not agree with any part of this Privacy Statement, you should not continue with your application.
What Information We Collect
We process information which:
What personal information we process
This includes your name, address including address history, telephone number, email address, date of birth, National Insurance number, employment history, passport information, bank details, credit history, information regarding your emergency contacts, qualifications, training and competency records, identifiers assigned to your computer or other internet connected device including your IP addresses, information linked to your mobile telephone number.
We will collect special categories of personal data (e.g. health information regarding a disability, illness or impairment) (See section of Special Categories of Personal Data below for further details).
Use of Your Information
Your information will be used by us for the following reasons:
PURPOSE | LEGAL BASIS |
Recruitment | |
To manage job applications and assess candidates for vacancies |
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To conduct background checks, including verifying identity and address, validating education, certificates and qualifications, obtaining references, credit reference and criminal records checks and evidence of gaps in employment |
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To obtain evidence of eligibility to work in the UK |
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To assess suitability and capability of candidates, including psychometric assessments for certain roles |
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To document the interview process and assess candidate competence |
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During Employment | |
To process payroll and pay out of pocket expenses, a record is kept of employees’ bank details, National Insurance numbers and taxation records |
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To manage absence, both planned and unplanned and validate fitness and ability to return to work |
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For training purposes and to enhance or review performance |
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To provide hotel accommodation, company or hire cars |
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Security | |
For contacting employees in the event of an emergency or as part of annual testing |
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Complying with Legal Obligations | |
To prevent, investigate and prosecute crime, fraud and money laundering |
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For auditing purposes |
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If we are obliged to disclose information by reason of any law, regulation or court order |
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Other | |
To transfer information to any entity which may acquire rights in us |
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For any other purpose to which you agree |
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Where we or third parties (see below) process your personal information, it will be processed:
How We Might Share Your Information
The third parties with whom we may need to share personal information to help us provide employment to you are:
These parties may be located in the UK, other countries in the European Economic Area (EEA) or elsewhere in the world. Whenever we or service providers transfer your personal information outside of the EEA, we or they will impose the standard contractual obligations on the recipients of that information to protect your personal information to the standard required in the EEA.
Retention of Your Personal Information
The personal information that you provide will be retained by us in accordance with applicable laws as follows:
Type of personal information | Retention period |
Recruitment personal data including CVs | Unsuccessful applicants for 6 months from interview.
Successful applicants for the relevant period detailed below as part of your employment file. |
Normal personal data | 6 years after the end of employment |
Special categories of personal data: data regarding health | 6 years after the end of employment |
Personal identity | 6 years after the end of employment |
Personal financial | Bank account details are erased 3 months after the end of employment.
For employed staff records of salary and taxation are retained for 6 years |
Personal location | Attendance records for training 6 years after the end of employment |
Special categories of Personal Data
Special categories of personal data include information about an individual’s health and other categories of personal information which are closely protected (e.g. ethnicity or biometrics). We do not generally process such information, unless you have voluntarily provided that information to us (for example, where you have notified us of a medical issue to allow for reasonable adjustments to be made).
Emails sent via the internet can be subject to interception, loss or possible alteration, therefore we cannot guarantee their security. Although we will do our best to protect your personal information, we cannot guarantee the security of your data sent by email and therefore will have no liability to you for any damages or other costs in relation to emails sent by you to us via the internet. If you would like to contact us, please see the section below or use our contact page.
Information Security
We invest appropriate resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and we cannot be held responsible for unauthorised or unintended access that is beyond our control.
Updates
We will keep this Privacy Policy under review and make updates from time to time. Any changes to this will be posted on this page, so please review the Website periodically for changes.
Cookies
Our website uses cookies (including Google Analytics cookies to obtain an overall view of visitor habits and visitor volumes to our Website).
Your Rights
You have the right to request copies of your personal information we hold. If you think any of the personal information we hold about you is inaccurate, you may request it is corrected or erased. You also have a right, in certain circumstances, to object to our processing of your personal information, to require us to stop processing your personal information and/or to withdraw your agreement to processing based on ‘consent’. For further information please write to us at the address below.
Complaints Process
If you have a complaint about how we have handled your personal information, please contact us using the details below and we will investigate your complaint. You also have the right to complain to the Information Commissioner’s Office – (www.ico.org.uk).
Contact Us
You can contact us by writing to us at:
Andrew Waddell
Winslows Tax Law Ltd
1 Vicarage Lane, Stratford, London E15 4HF
Telephone queries can be made to 0203 196 5582